Once you have decided on a new location for your business, it’s time to focus on how to best use that commercial space. When brainstorming office organization ideas, remember that an organized office is a productive office.
Office Organization Ideas That Will Improve Productivity
The initial set up of a new office is crucial for setting the tone for the culture of the office. While your office is making a location transition, it’s a great time to start fresh with the setup of your office. A tidy, organized work space promotes greater productivity.
Our five office organization ideas will help your business start off on the right foot.
Purge Your Office
Any list of office organization ideas should start with a healthy elimination of excess office items. If you are moving, it’s an excellent time to evaluate what is needed and what is not. As you pack, you should purge, purge, purge all the clutter. When finished, try saving five minutes each day for sorting, shredding and recycling excess paper to help stay organized.
Establish Work Zones
Comfortable office environments have several different types of spaces for employees to work and congregate. Modern office organization ideas include splitting an office into three work zones: work space, reference center and break room.
Work Space
The work space should be clutter-free and comfortable, because this is where employees spend most of their time. When organizing your office consider what would be best for communication and collaboration. Many offices today favor an open-air environment where employees can freely talk to one another without the restrictions of cubicles.
Reference Center
Today, offices should have several spaces for employees aside from the typical desk/cubicle. Employers should consider creating a reference center where workers can pick up necessary supplies or manuals for their projects.
Kitchen/Break Room
Every employee needs a spot to get-away from the daily grind for a minute or two. An office kitchen can be one of those spots. Here employees can get away from their desks for a moment to eat or share a laugh with coworkers. Creating spaces like this within an office can boost employee morale.
Revise Your Filing System
If paper clutter is becoming out-of-control, it’s probably time to revisit your filing system. Our office organization ideas teach professionals to keep papers handy but off desks as much as possible. Smaller filing areas are easier to manage than bulky filing cabinets.
Put Away the Paper
Most American workers are the opposite of organized today. Most of the time, the culprit is paper that has accumulated like a snowball. If you have developed an efficient filing system, you are ahead of the game. If not, it’s time to regroup and re-file.
Set Up a Spot for Incoming Paper
To prevent the over-accumulation of paper, business should create a specific spot for documents to go once they arrive in the office. An extra desk or bin near the door can keep all incoming paper together.
Organize Creatively
A final suggestion in our rundown of office organization ideas is to put a personal touch on your commercial space. An efficient way to do this is through creative organization. For example, you can decorate with empty mason jars for holding pens or peg boards for office supplies.
Even extremely busy workplace environments should not overlook organizing a new or existing work space. With these steps, any business can cut through the clutter to increase hidden productivity.
If you are considering leasing Long Island commercial real estate for your business, please call S&D Real Estate at 516-248-6905 or 631-761-9220.
